RULES AND
PROCEDURES
The
Neighborhood Advisory Council is designed to;
-
empower
residents and neighborhoods to strengthen the community
-
identify
and provide possible solutions to issues in the community
-
provide
comments on neighborhood, traffic, safety, zoning, capital improvements,
development review requests, Board of Appeals cases, and other key issues.
The
Neighborhood Advisory Council shall;
-
conduct
advertised public meetings monthly and take minutes of all actions
-
hold
yearly goal setting workshops to establish priorities for the upcoming year
-
sponsor
a minimum of two volunteer programs or projects per year
-
support
applicable City operated programs
-
work
cooperatively with existing neighborhood watch groups or take appropriate steps
to create neighborhood watch groups and initiatives in the area
-
serves
as an integral component of the City’s Emergency Preparedness Initiative, as
follows:
-shall prepare evacuation routes from the
community to designated areas.
-shall maintain an
up-to-date listing of all residents in the area who may
require
special assistance during an emergency.
-
provide
semi-annual progress reports at Mayor and Board Workshops
-
prepare
a year-end report in writing to the Mayor & Board of Alderman to gauge
performance against the goals established at the beginning of the year. The
report shall include challenges for the upcoming year and opportunities to
partner with the City.
The
chairman shall preside at all meetings of this NAC and shall coordinate the
work of the NAC members in order that the purposes of this NAC may be promoted.
The chairman shall sign any correspondence emanating from this Council. Public comment on behalf of this NAC will be
provided by the chairman or his designee.
Additionally the chairman shall be responsible for maintaining good order
and discipline at all meetings of the Council.
The
Vice-Chairman shall preside in the absence of the chairman and perform such
other duties as directed by the chairman.
The
Secretary shall record and distribute the minutes of all meetings to Council
members and the Frederick City Office of Community Outreach; shall maintain a
current copy of the Rules and Procedures; and shall maintain a current member
list.
The
Treasurer shall keep a full and accurate account of receipts and expenditures;
and shall request from the City, disbursements as authorized by the Chairman.
All
officers shall perform the duties outlined in these Rules and Procedures and
those assigned from time to time. Upon
expiration of the term of office or in the case of resignation, each officer
shall turn over to the chairman, all records and materials pertaining to the
office.
Liaison
committees of this NAC will be:
School and Education
Planning and Zoning
Communication/Outreach
Public Safety/Department of Public Works
(DPW)
Liaison
representatives shall prepare and circulate information on key issues between
City departments/commissions/officials, and this Council, and provide timely
and regular reporting to the Council.
Liaisons
of each NAC committees shall be any member of the NAC and empowered by a simple
majority vote of the NAC for a period for one calendar year. The liaison
position is a volunteer and may resign upon request to the NAC.
Meetings
shall be held monthly, with a minimum of 10 (ten) meetings held each calendar
year.
Meeting
dates are established by the Council.
Special
meetings of this NAC may be called by the Chairman or a majority of the NAC
members.
A
quorum must be present to enact any business of the Neighborhood Advisory
Council. A quorum shall be at least 50%
of the appointed members; or in the absence of an appointed member, an
appointed alternate.
The components of a meeting
should include, but are not limited to the following list:
1.
Introduction
of Council members and purposes of the NAC
2.
Invite
attendees to comment on agenda items
3.
Approve
the previous month’s meeting minutes
4.
Review
reports
5.
Old
Business
6.
New
Business
7.
Presentations/Programs
8.
Community
Comment (limited to 5 minutes a person)
9.
Announcements
10.
Agenda
Development
11.
Adjournment
The
order of business will be at the discretion of the chairman.
Reports
should be in a written format submitted for the minutes or a brief synopsis
duly noted in the monthly meeting minutes.
Citizens making a public comment should be limited to five minutes (and
granted extensions for clarification purposes.)
At
all meetings of the Neighborhood Advisory Council, the Council will honor and
adhere to The Code of Conduct of the City of Frederick.
The
Neighborhood Advisory Council for Area 8 shall be comprised of volunteer
residents selected by the Mayor and Aldermen.
Area 8 is defined as follows:
Bound on the North by Route #40, on the West by the
City limits, on the South by
Route #70, on the East by Route #15. Includes Emerald Farm, Frederick Heights,
Golfview, Hillcrest Orchards, Linden Hills, Monarch
Ridge, Overlook, and Prospect
View.
This
NAC will have its membership and terms of appointment established by the Mayor
and Board of Alderman. There shall be
appointed full members and alternates. The alternates will participate fully in
the discussion and communications of the NAC, but will not vote except in the
event of a lack of quorum.
It
shall be the duty of each member to attend all meetings. The following attendance policy shall apply
to full NAC members and alternates alike.
Should
any member be absent from two consecutive meetings, without notification to any
Council member, held during any calendar year, the Council may request, by a
simple majority vote, that that member assume the status of an alternate
Should
any member be absent from three meetings in a calendar year, without
notification to any Council member, the Council may request, by a simple
majority vote, that that member be removed and notification be forwarded to the
Office of Community Outreach.
Where
a full member of the Council volunteers their resignation or is asked to
terminate their association with the Council, the alternate with the most
tenure shall be recommended to the Mayor and Board of Alderman as the
designated replacement.
The
Council may amend these Rules and Procedures by majority vote.